Accounting HR Manager

Snelling is looking for a skilled candidate for a Direct Hire opportunity for an Accounting/HR Manager for a busy Grand Rapids travel agency.
Annual Salary: $65,000 - $75,000
Job Description:
The Accounting/HR Manager manages the day to day operations of the
Accounting Department, oversees the Company’s financial affairs, performs accounting
functions including financial statement preparation, budgeting, analysis, and review of tax
returns prepared by independent accountants; administers employee benefit plans and
maintains human resource files.
BENEFITS:
Insurance benefits (medical, dental, vision, life) with no waiting period for new employees. Employee benefits also include vacation, sick time, and the opportunity to travel with additional days off and designated funds to cover part of or all the costs.
Compiles monthly and quarterly financial statements for use internally and for the bank.

• Reviews the detailed trial balance, general ledger activity, cash disbursements, departmental allocations and prepares bank reconciliations each month.
• Monitors European financial activity, recording in general ledger each month and at year end.
• Produces consolidated and departmental financial statements for the managers comparing actual year-to-date figures to budget and prior-year amounts.
• Reviews financial statements monthly at a management meeting and provides analysis to the management team.
• Produces a consolidated financial statement for the bank and independent accountants as requested comparing actual year-to-date figures to prior-year amounts.
• Prepares periodic financial statements, cash flow analyses and other information required by bank and government loan covenants.
• Produces budget vs. actual data for each functional budget on a monthly basis.

Oversees the year-end independent accountant’s review of the financial statements and
preparation of federal and state tax returns annually.

• Prepares or reviews all work-papers needed for the independent accountant’s review.
• Coordinates the year-end procedures performed by the accounting department staff.
• Collects financial data from other department employees and management.
• Participates in meetings throughout the year with the independent accountants.
• Communicates with company attorneys on various matters and prepares information for the annual Shareholder Meeting.
• Prepares the annual property tax return, sales and use tax filing and foreign bank account report.

Oversees payment of estimated federal and MBT taxes.

• Monitors the fiscal year financial projection, calculates estimated taxes, and communicates with independent accountants regarding calculation and payment of estimated tax payments.
• Directs the AP Accountant regarding tax payments.

Prepares and monitors the annual budget for each department.

• Determines projected income, gross profit and expenses through discussions with department managers and prepares a yearly budget for each department.
• Determines expenses through discussions with management and prepares a yearly budget for each function (i.e. technology, marketing, education).
• Compares actual financial results to budgeted amounts monthly, investigating variances.
• Communicates with managers regarding budget variances and assists with implementing changes where needed.

Monitors bank balances and investments to maximize return and minimize risk.

• Communicates with Accounting Department staff and owners regarding bank account balances and cash flow projections and approves the transfer of funds between accounts.
• Researches investment options and with input from the owners, makes appropriate investments with excess cash and monitors activity
• Takes appropriate advances on the Line of Credit with input from the owners when necessary and monitors the repayment of the line.
• Manages online banking.

Supervises accounts receivable functions including customers, suppliers, employees and tenants.

• Monitors miscellaneous, tenant, employee and agent house accounts and direct collection activities.
• Reviews tracking items status (commissions receivable) and directs collection activities.
• Reviews accounts receivable and commissions receivable reconciliations monthly.

Supervises accounts payable functions.

• Signs and reviews checks.
• Assists AP Accountant with resolution of disputed invoices.
• Assists with coding and allocations between departments based on budgets.
• Reviews accounts payable reconciliation monthly.
• Prepares and issues annual Form 1099’s for non-employee payments.

Supervises administrative functions relating to the Witte Associates, Inc. Profit Sharing/401k Plan.

• Maintains all records including investment statements, plan documents, participant enrollment, participant loans, life insurance policies and annual reports from the plan administrator.
• Communicates changes to the plan to participants.
• Oversees the preparation of the monthly participant deferral report along with the deposit of participant deferrals with the investment advisor for the 401k Plan.
• Reviews the plan administrator’s reports throughout the year.
• Ensures that the annual registration of new participants is completed.
• Monitors status of participant loan payments and notifies the owners if participant defaults on loan.
• Schedules annual meeting for employees and the profit sharing investment advisor.

Oversees the maintenance of all records relating to the Section 125 Cafeteria Plan.

• Oversees the annual registration of participants.
• Oversees changes to the plan and communication to participants.
• Oversees and monitors the flexible spending account activity.

Administers the Company’s employee health and dental insurance plans, including COBRA compliance with the assistance of AP/Payroll Accountant.

• Oversees the collection of participant premium co-pay through payroll deduction.
• Participates in research and evaluation of alternative options for health, life and dental insurance plans and assists the owners in decision making.
• Oversees the notification to COBRA Compliance of new and terminating employees.

Maintains human resource records, with the assistance of AP/Payroll Accountant.

• Oversees the maintenance of human resources forms and files for new and existing employees, including: Employment Application and resume, Offer of Employment/Employment at Will, Acceptance of Employee Handbook, Confidentiality Agreement/Non-Compete, I-9 and W-4 forms, Michigan Withholding, Grand Rapids City Withholding Forms, IATAN Application, Cafeteria Plan
• Agreement, COBRA Notification, and all health, life, dental and disability insurance enrollment forms.
• Oversees the administration of employee benefits including vacation, FAM and sick time.
• Assists department management with job postings for open positions.
• Conducts exit interviews with employees.
• Maintains the Employee Handbook to ensure compliance with federal and state laws.

Maintains company insurance policies including professional liability, property, auto, personal injury, life and disability insurance.

• Maintains records of insurance policies held.
• Researches options and negotiates coverage with insurance agents with input from the owners.
• Anticipates renewal of policies, reviews coverage and makes recommendations for changes and/or cost savings.
• Directs AP/Payroll Accountant in the payment of insurance premiums.

Oversees payroll functions.

• Supervises the AP/Payroll Accountant and coordinates additions, deletions and changes.
• Provides data on wages and salaries for management in preparation for annual performance and salary reviews.
• Serves as the backup Payroll input person when the AP/Payroll Accountant is absent.

Oversees ARC reporting function.

• Communicate with AR Accountant to ensure that ARC reporting is being done weekly and debit memos are being addressed timely.

Maintains credit card merchant relations.

• Communicate with merchant processors regarding transaction fees and interchange rates.
• Monitor alternative processors for competitive rates and services.

Maintains company licensing for insurance products.

• Maintain records of licenses held by state and by company/individuals.
• Process new licenses and renewals for existing licenses.
• Remain current on changes and new legislation.

Maintains Seller of Travel registrations, Secretary of State filings and Registered Agent Services.

• Maintains records of states requiring Seller of Travel registration and/or State filings.
• Processes new registrations and renewals as required.
• Secures and maintains Registered Agent services as required.

Requirements/Qualifications:

• Minimum of Associates Degree in Accounting
• Minimum of 5 years working in an Accounting Department and involvement with month end processing, general ledger account analysis and reconciliations
• Previous experience in HR related functions
• Previous Management experience preferred
• Solid working knowledge of Excel and Outlook
• Strong analytical skills
• Detail oriented, accurate and organized
• Creative problem-solving skills with a can-do attitude and strong work ethic
• Interest in rolling up the sleeves, digging into research various issues, not afraid to ask questions, be persistent in learning and owning the job
• Ability to multitask, set priorities independently, demonstrate a sense of urgency in tight timelines and manage time effectively