Accounting & Database Clerk

Wilmot, Oh non-profit is looking for an accounting clerk to work either M-F or Tues-Sat 9a-5p.

Summary of Position: The primary responsibilities of this position are to maintain and update the CRM database, process donor acknowledgments and membership renewals, provide accounting assistance and maintain QuickBooks records and offer clerical support as needed for day-to-day office and gift shop operations.

Duties & Responsibilities:

Database Management-

• Update and maintain various member, donor and other participants (volunteers) in CRM software.

• Process and acknowledge Annual Campaign, and general support donations.

• Process membership registrations and renewals.

• Add events to CRM software.

Accounting Administration-

• Download the Square activity into the Square spreadsheet to record in QuickBooks.

• Record invoices as accounts payable into Quickbooks.

• Scan check and ACH payments and upload into Quickbooks.

• Generate invoices for education programs, special events and forestry division.

• Reconcile the weekly bank activity with transaction in Quickbooks.

• Download the monthly the credit card activity in QuickBooks and distribute to credit card holders.

Administrative & General Support-

• Serve as facility attendant and front desk greeter as needed.

• Serve as Gift Shop cashier/clerk when needed.

• Provide customer service and assistance by directing calls or visitors to appropriate staff.

Qualifications & Requirements:

• High School diploma or equivalent education and experience; Associate Degree preferred.

• Excellent skills in organization, attention to detail, time management, ability to manage multiple tasks, defining and setting priorities, and problem solving are needed.

• Excellent oral and written communication skills are needed.

• Ability to provide excellent customer service is required. Provide a helpful, friendly and courteous disposition to clients, members, visitors, supporters, and vendors.

• Technological requirements -must be proficient in the use of Microsoft Office suite.

• Ability to work independently and as part of a team.

• Must be able to pass a background check.

• Must possess a valid Ohio drives license with a clean driving record.