Assistant Purchasing Manager

ESSENTIAL FUNCTIONS:

1.       Responsiblefor the collection of requisitions, the proper execution of all paperwork, andthe steady and even flow of supplies. Prepares purchase orders. Assistsin obtaining bids for each item, prepares purchase orders and submits to CFOfor approval.

2.       Placespurchase orders utilizing a computer terminal for supplies and equipment perCFO approval.

3.       Contactvendors and negotiate prices. Obtain aminimum of two prices for regular supplies and three for equipment wheneverpossible.

4.       Matchand verify purchase requisitions, orders, and shipping documents on each orderreceived from centers. Verifies documentation of receipt.

5.       Assistin the research and selection of vendors in given circumstances and assists inthe evaluation of vendor performance, utilizes different vendor sources to fillorders as directed.

6.       Follow-upback orders, expedite delivery of orders, and makes special arrangements fordelivery; communicates to the department the expected delivery date. Handles any returned merchandise and ensuresproper credit is given. Preparenecessary paperwork.

7.       Whennecessary or as assistant is needed, periodically visit each department toassist managers in monitoring the stocking of supplies. Monitors quantities through requisitions.

8.       Assistsin the maintenance of an up-to-date computer pricing and vendors filing systemto ensure immediate and accurate access to information.

9.       Assistswith the establishment and monitoring of the fixed asset control system.

10.   Sorts andhandles packages to determine order origin, contents, return authorization,return verification and credit verification

11.   Performother duties as assigned by Purchasing Agent.

PERFORMANCESTANDARDS: Performance will be evaluated by the Purchasing Agent wherein asatisfactory overall rating is considered as a minimum acceptable level ofperformance.

CUSTOMERSATISFACTION:  Must provide the very best customersatisfaction to patients, visitors, and co-workers at all time in aprofessional and courteous manner. Doingthings right the first time. Makingpeople feel welcome. Shows respect foreach customer. Anticipate customer needsand concerns. Keeps customers informed. Helping and going the extra mile. Respondquickly. Protect privacy andconfidentiality. Demonstrate propertelephone etiquette.  Take responsibilityfor handling complaints. Beprofessional. Taking ownership of yourattitude toward Service Excellence